Revolutionizing Baker Tilly Financial Data Extraction

Our team developed and deployed DocuAI, a SaaS tool enabling Baker Tilly to seamlessly convert financial transaction data from PDFs into their accounting systems.

Table of contents

The tool designed is super useful. We are processing information in just seconds, which used to take us several minutes. It also prevents typing and loading errors. It’s being easily adapted by the work teams and integrates very well with our accounting system.
The biggest added value we see is the time savings and the ability to focus on non-routine tasks that require greater value. What we highlight the most is the genuine exchange of ideas with the Abstracta team, as well as their willingness and openness to finding simple, viable solutions that adapt to our team.
Gabriela Coelho
Partner, Baker Tilly Uruguay

Meet Our Client

Baker Tilly Uruguay offers audit services, accounting outsourcing, business solutions, tax and legal services, as well as consulting on central bank regulations. The vast network of professionals and expertise they have gives them an edge.

Founded over 30 years ago.
Headquartered in Uruguay.
Has partnered with firms in more than 140 territories worldwide.
Access to a team of 30,000 professionals.
Is a member of the global network of Baker Tilly International Ltd.

Understanding Challenges

Baker Tilly faced a labor-intensive challenge: converting financial transaction data from PDFs with varying layouts into standard templates compatible with their accounting systems. This process consumed significant time and resources, hindering their team’s ability to focus on strategic initiatives.

Manually extracting data from daily financial transactions can be a time-consuming and error-prone task. Accounting teams have to navigate the unique layouts of various financial institutions to convert bank statement PDFs to spreadsheets and extract daily transactions from PDFs.

Solutions and Activities

We designed and developed DocuAI, a SaaS platform that automates the extraction of financial transaction data from PDFs, converting it into standardized formats compatible with their accounting systems.

This intelligent tool is designed to seamlessly handle the complexities of different financial institutions, including Bank of America, Safra National Bank, Itaú, Pershing, and UBS Financial Services.

Security and compliance were our priorities when designing DocuAI. That’s why we built it on a secure Azure environment. DocuAI never uses data for training purposes or shares it with external entities. The only information stored by DocuAI includes the date, document name, and document size.

This way, we managed to have the platform protect sensitive data and adhere to strict privacy regulations, retaining only essential metadata for operational purposes.

We provided Bakery with a tool that excels in the following features:

Log In: Access the docuAI portal using your secure credentials.
Upload Documents: Upload the bank statement or financial report you want to process, whether it's from a savings or checking account, or an investment report.
Automated Extraction: docuAI uses advanced Generative AI to convert bank statement PDFs to spreadsheets and efficiently extract transaction data.
Download and Import: Download the extracted data in a format ready to be imported into Xero.

Results and Achievements

Our collaboration with Baker Tilly led to a significant transformation in their data handling processes. Key results include:

Increased efficiency, automating the extraction of data from complex PDF formats and reducing manual workload.
Improved accuracy, minimizing errors in the conversion process, enhancing data reliability for financial reporting.
Optimized team productivity, allowing staff to focus on strategic financial analysis and high-value tasks.
Enhanced compatibility, integrating seamlessly with accounting systems like Xero for smooth data imports.
Enhanced scalability, supporting growing adoption and higher usage periods without disruption.

DocuAI empowered Baker Tilly to modernize its approach to financial data handling, showcasing the power of automation in driving productivity and supporting business growth.